Facilities Office Manager (Atlanta)
Company: Michael Page
Location: Atlanta
Posted on: April 17, 2024
Job Description:
The Facilities Office Manager will support the Atlanta office of
a leading nonprofit organization on a 4-month coverage. This role
requires applicants to be experienced, independent and
self-sufficient when managing the office. This is a contract
opportunity and only short term.This role on-site Monday to Friday,
9am-5pm.Client DetailsNonprofitDescription
- Act as the main point of contact for the Atlanta office
- Serve as the direct point of contact, supervision of all
building contractors and maintenance personnel
- Act as the Receptionist for incoming guests & employees
- Ensure that conference rooms are clean and tidy for when
employees are in office
- Serve as main POC for IT-related issues in the office
- Answer, screen, and forward all incoming calls to the
appropriate person and ensure phone calls are redirected
- Oversee procedures, standards and timing of work performed by
contractors and maintenance personnel
- Plan, budget, and schedule facility maintenance and
modifications
- Serve as Safety Officer for ATL office and staff and POC for
all office-related safety measures
- Interface with building management company and appropriate
managers, directors, and employees
- Manage security access system including programming access and
running reports
- Manage vendor accounts and generate reports as deemed
necessary
- Receive and process all incoming invoices in Accounts Payable
system daily
- Support storage efforts and off-site storage facility
- Handle communication to employees regarding fire drills, and
any other building activities
- Conduct emergency, safety, and security training to employees
and new hires
- New hire office/workstation set up and conduct the on boarding
meetings
- Responsible for HVAC including monitoring of system, responding
to alarms, making service calls, setting up monthly, quarterly, and
seasonal maintenance checkups
- Responsible for coordination of all aspects of building
shutdowns
- Responsible for working with building personnel to arrange for
repairs and work orders
- Responsible for general office upkeep, cleaning schedules,
touch up paint, order replacement equipment and appearance
- Troubleshoot equipment issues such as copiers
- Arrange for repairs - e.g. electricians, locksmiths, copy
technician
- Responsible for creating supply and UPS accounts for new
employees and orienting them
- Responsible for mail room (shipping and receiving)
- Responsible for messenger services/deliveries using control
procedures, signing for deliveries/packages
- Sorting/Distribution of mail/preparing and mailing of mass
mailings
- Post office runs for certified mail, and special
deliveriesProfile
- Completed Bachelors Degree is preferred
- 3-5 years of Facilities and/or Office Management
experience
- Able to work independently and autonomously
- Excellent written & verbal communication skills
- Strongly proficient using Microsoft Office (Outlook, Word,
Excel, Teams, PowerPoint)
- Ability to lift up to 30-50+ lbs
- Able to work on-site Monday to Friday in Atlanta
- Able to commit to a 4 month contract assignmentJob Offer4 Month
Contract Assignment from May-September 2024 located in Atlanta,
GeorgiaMPI does not discriminate on the basis of race, color,
religion, sex, sexual orientation, gender identity or expression,
national origin, age, disability, veteran status, marital status,
or based on an individual's status in any group or class protected
by applicable federal, state or local law. MPI encourages
applications from minorities, women, the disabled, protected
veterans and all other qualified applicants.
Keywords: Michael Page, Sandy Springs , Facilities Office Manager (Atlanta), Administration, Clerical , Atlanta, Georgia
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